European-Scale Digitalisation: AREMIS and Archibus Solution Center Romania Support the Digital Transformation of the European Commission’s Operations

The European Commission has appointed the AREMIS – Archibus Solution Center Romania consortium to deliver professional services for the Archibus by Eptura platform at institutional level. The mandate covers solution development, IT ecosystem integration, maintenance, support, training, and related documentation.

The European Commission has selected the consortium formed by AREMIS, as lead partner, and Archibus Solution Center Romania to provide digital workplace consulting, professional development, support, maintenance, upgrade, and integration services for its Real estate and Workplace management platform based on the Archibus by Eptura technology over the next six years.

Awarded through a Europe-wide competitive procedure, the contract aims to strengthen and modernise the European Commission’s digital workplace environment through an integrated system for managing spaces, assets, maintenance, and workplace safety.

Archibus by Eptura — one of the world’s most widely used Integrated Workplace Management Systems (IWMS) —I s already deployed within the Office for Infrastructure and Logistics in Brussels (OIB), the Office for Infrastructure and Logistics in Luxembourg (OIL), and the Directorate-General for Interpretation (DG SCIC). These essential structures support the Commission’s daily operations, from office space management to large-scale logistics and conference coordination across Europe.

By integrating operational processes and data, Archibus by Eptura enables the European Commission to optimise resource utilisation, improve efficiency, and reduce operational costs, while supporting its objectives in transparency, digitalisation, and sustainability.

Institutional Context of the Project

The European Commission is the executive body of the European Union, responsible for proposing legislation, implementing adopted decisions, and managing EU policies and budgets. With more than 32,000 employees operating across 27 countries, the Commission ensures the effective functioning of the Union and coordinates key policies in areas such as economy, innovation, infrastructure, and sustainability.

As part of its modernisation strategy, the Commission is renewing its technological ecosystem for real estate and infrastructure management through its infrastructure and logistics bodies in Brussels and Luxembourg. The framework contract aims to extend and deliver services based on Archibus by Eptura, covering consulting and analysis, configuration, adaptations, interfaces, migration, training, documentation, as well as development, maintenance, support, and licensing—ensuring continuity and further digitalisation of infrastructure management across the European Commission.

Romania’s Role in European Institutional IT

Romania further strengthens its position within European institutional IT through the appointment of this consortium. The mandate involves operating and developing software platforms in an environment that requires stability, traceability, and predictable response times. Teams work under shared governance and clearly defined roles, with iterative delivery and rigorous testing. Service level indicators, change control, and strict security standards provide the European Commission with long-term transparency and confidence.

The joint AREMIS – Archibus Solution Center Romania teams will collaborate closely with European Commission representatives to support the digital and operational objectives of the involved Directorates-General, delivering technical expertise, stability, and continuity in operating the Archibus by Eptura platform.

We’ve been working with the European Commission on Archibus for almost ten years, so this new framework contract feels like a natural continuation of that journey. 

We’ve collaborated with the European Commission on Archibus for nearly a decade, and being selected once again—among all European competencies—not only acknowledges our recognized expertise and added value but also represents the ongoing continuity of our long-term partnership.

Our approach is built on two parallel pillars: on one hand, providing high-level strategic guidance in digital workplace solutions; on the other, ensuring operational continuity and platform performance for all stakeholders involved.

As lead partner, we’re thrilled to move forward with Archibus Solution Center Romania and continue supporting the Commission’s digital operations over the long term, said Simon Gautry, Head of Workplace Digital Solutions, AREMIS Group

Our selection under this framework publicly confirms the value of Romanian expertise in highly complex projects and long-term operations. Being part of the European Commission’s new framework contract demonstrates that there is know-how here that Europe can rely on. We are honored to continue our partnership with AREMIS and to support both the operational continuity and the modernization of the European Commission’s digital infrastructure,” added Octavian Rizea, Business Development Director, Archibus Solution Center Romania.

About AREMIS

AREMIS is a European group specializing in the digital transformation of the built environment and the organizations that manage it. The company combines business consulting with technology and operations to design, implement, and operate IWMS/CAFM, Workplace, and Facility Management solutions, covering advisory services, solution architecture, system integration, data migration, quality assurance, as well as application management and support.

About Archibus Solution Center Romania

Archibus Solution Center Romania is a leader in consulting and implementation of enterprise-level solutions for integrated space, asset, and process management. The company is Eptura’s regional partner in South-Eastern Europe and an Archibus integrator with over 20 years of experience. The solutions delivered by the local team of experts are used by large and very large organizations across sectors such as public administration, energy, manufacturing, retail, and professional services.

About Eptura

Eptura is a global worktech company. Its platforms serve more than 25 million users across 115 countries and are used by 45% of the Fortune 500 companies.

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