Medialine Romania warns about AI security risks, in a context in which a third of companies do not have evaluation processes

A hurried employee copies a contract or financial report into a public artificial intelligence tool for faster analysis. This streamlines their working hours, but within seconds, an official document leaves the company’s controlled environment. This is one of the most common forms of private data exposure in 2026, and few companies treat it as a real risk.

Data shows that more and more organizations are introducing processes for assessing the security of AI tools, but the adoption of these technologies is advancing faster. According to the Global Cybersecurity Outlook 2026 report, published by the World Economic Forum, 64% of organizations have introduced processes to assess the security of AI tools before deployment, almost double the previous year, when the share was 37%. At the same time, about a third of organizations are not yet doing such checks, and 87% of respondents indicated AI-related vulnerabilities as the fastest-growing cyber risk in 2025.

In this context, the specialists of Medialine, an international company specializing in complete IT solutions for medium and large companies, draw attention to how these tools can be used safely, especially when sensitive data is involved. The risk is significant because private information, such as contracts, financial data or customer databases, ends up in a public AI service, and the company can lose control over how it is processed and managed.

Thus, when considering the integration of an AI tool into daily operations, companies must consider:

· how their data is processed,

· the infrastructure on which the solution runs,

· access rights,

· the possibility of the company to retain control over the data used.

“In discussions about AI, there is a lot of talk about models and what they can do. For a company, however, questions related to data are just as important: where it is processed, who has access to it and what control the organization retains over its information. These decisions must be made before an AI tool gets to work with real business data,” says Elena Radu, Chief Operating Officer of Medialine Romania.

For companies in regulated sectors, the use of AI solutions must also be considered from the perspective of NIS2 and DORA requirements, which require careful management of cyber risks and external providers, including in terms of infrastructure, hosting and location where data is processed and stored.

One of the options is to use a private infrastructure, either in the company’s own data center or in a private cloud. In such a configuration, the organization can more clearly define who has access to information, where the data is processed, and under what conditions it can be used by AI applications.

“Not all a company’s information has the same level of sensitivity, nor should all uses of AI be treated identically. You can use a public tool for certain activities that do not involve confidential information, but the situation changes when we talk about contracts, financial data or internal databases. Here there must be clear rules and an infrastructure appropriate to the type of information processed,” explains Elena Radu.

Medialine recommends that companies make a clear distinction between testing AI tools and using them in processes that involve access to sensitive information. Before implementation, organizations should determine what categories of data can be processed, where it will be hosted, who has access to it, and what audit and control mechanisms are available.

Through CompanyCloud, Medialine offers private cloud services, and through CompanyAI GPT, a secure AI environment intended for use within organizations. The environment can run either in the Medialine private cloud in Romania or Germany, or in the customer’s own infrastructure. The solution includes the Generative Shield component, a governance layer that, through rules and filters, determines how data is processed by AI, what information can be accessed and what types of content should be blocked, giving the company control over the data, the models used and access to information.

According to Medialine, with the expansion of the use of AI in business processes, companies need to pay more attention to the infrastructure on which these solutions are deployed and how data is managed, especially in industries where there are strict security, auditing, and compliance requirements.

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Medialine Eurotrade SRL is an international company specialized in providing complete and customized IT solutions for medium and large companies, operating in over 20 locations in Germany, Austria and Romania. Medialine works as a digital business hub for companies that can access from one place all the IT services necessary in business operations. With a solid reputation and experience in the field of over 20 years, Medialine is a complete provider of IT solutions and systems, with a rich portfolio of software and hardware solutions for IT infrastructure, Managed Services, Public and Private Cloud solutions, Multicloud and Business Solutions, but also consulting and technical support. As part of a renowned international group in the IT field, Medialine Romania has access to considerable resources

and experience, which allows it to provide local companies with state-of-the-art customized solutions. Through its personalized approach and quality services, Medialine has strengthened its position as an important player in the industry of implementing business software solutions in Romania and as a reliable partner for its customers. The company has been awarded several times and has won the title of “best service provider” at events in the field.